Activity 2 ..=)

1.  Discuss the information Systems Development Plan- Purpose, Scope and Objective.

             Give your own opinion and reflections.

Information systems are implemented within an organization for the purpose of improving the effectiveness and efficiency of that organization. A series of methodologies and processes can be used in order to develop and use an information system. The use of System Development Life Cycle (SDLC) which is a systematic procedure of developing an information system through stages Planning, Analysis and Design that occur in sequence will be a big help to the developers in developing the organizations operation. This can be accomplished by outsourcing certain components or the entire system. Capabilities of the information system and characteristics of the organization, its work systems, its people, and its development and implementation methodologies together determine the extent to which that purpose is achieved. It is a big help for an organization in using ISDS because it defines the deliverables that the project is expected to deliver. In short, it will be a guide or outlined plan for the developers in achieving their organizational plans. Things will be done successfully if you already plan first what will you wanted to be done to your projects. The operations will not ruin in the end if you had your plans. ISDS is a key factor in developing and implementing projects operations.

The Purpose, Scope and Objectives of the System
The Purpose of the System:
Company Y has always had a “progressive” view on the use of Information Technology. The establishment desires to develop a company- wide system that would essentially and drastically change not only the warehouse department’s classic card based warehouse stock system but the whole Manufacturing, Accounting and Production Information Control Systems. A system that would address the financial planning and operational planning in units, improving not only the transaction process of the department but also the way they would respond to these processes to bring the costs down, allowing them to be more competent in the field.




The Scope: The system is to be used by the accounts department to continually automate repetitive manual processes such as Payroll, Accounts Payable, General Ledger, Financial Modeling and Standard Costing.  It is also to benefit the Warehouse department, changing the usual card stock system, and the whole company even to have common database for the readily access of the Informations. The company also have their concern on “How it should and can operate”. Those are the following first, the Master production schedule (MPS), then the Item master data (technical data), Bill of materials (BOM) (technical data), Production resources data (manufacturing technical data), Inventories and orders (inventory control), Purchasing management, Material requirements planning (MRP), Shop floor control (SFC), Capacity planning or capacity requirements planning (CRP), Standard costing (cost control), Cost reporting / management (cost control).


Objectives: Plan the system thoroughly enabling it:

•        To have accurate inventory records

•         To have a better control of inventories, thus reducing the working capital for inventory

•        To have an improved scheduling, being able to plan manufacturing activities

•        To plan the resources more effectively

•          To gain productive relationships with suppliers and clients

•         To have an improved design control

•        To have better quality and quantity control, ensuring materials are available for production and that the company would only manufacture those which are needed.

•        To have improved cash flow through quicker deliveries

2.  Comment on the Relationship of IS and the organization.  
   

The relationship of Information System and the organization is just like the IS became the organizer of the organization’s files and everything they were doing and the organization is the commander of the system.

-The Information Systems (IS) affect the organization as a whole. It gives them an academic/professional discipline bridging the business field and the well-defined computer science field that is evolving toward a new scientific area of study. An information systems discipline therefore is supported by the theoretical foundations of information and computations such that learned scholars have unique opportunities to explore the academics of various business models as well as related algorithmic processes within a computer science discipline. Typically, information systems or the more common legacy information systems include people, procedures, data, software, and hardware (by degree) that are used to gather and analyze digital information.

 Specifically this computer-based information systems are complementary networks of hardware/software that the  people in an organizations use to collect, filter, process, create, & distribute data (computing). Information System(s) in computer is often a track within the computer science field studying computers and algorithmic processes, including their principles, their software & hardware designs, their applications, and their impact on society. Overall, an IS discipline emphasizes functionality over design.

IS is a great help to the organization since it is a combination of information technology and people's activities using that technology to support operations and management. IS provides the organization a better way to access large amounts and different kinds of informations.

Information system in the broadest sense is also the interaction between people, algorithmic processes, data and technology. In this sense, the term is used to refer not only to the information and communication technology (ICT) an organization uses, but also to the way in which people interact with this technology in support of business processes.

When it comes to work, the information system really contributed a lot to the company by having one common database—that when you store data on it and wanted to retrieve it soon, all people in the organization can have the same information in any particular aspect they want to have. Because of the system, the company was able to save lots of data to the database without having so much time and effort. Even if they had lots of products to enter into the database, they were to manage them accurately because of the system. The people had benefited for they were only sending commands to the system and it was for the system to do the assigned tasks. Despite of the company’s large area of work and fast production of their products, the system was still able to lessen their jobs and it was for the organization to take good care of it.

3.  Describe the impact of the IS and give your own reflections.     
          

The Information System helped the company to become more efficient and it also helped the people in the company in planning their resources more effectively. The result of using their resources in a more effective and more efficient way was that would bring their unit cost down and make them more competitive. The IS ensured that they only manufactured which they needed, reduced their inventory and got the potential for planning their materials right the way through the whole of the manufacturing process. It also enabled them to plan the utilization for their people much better. They were also being able to bring in more business without having to go to the corporation and ask for more capital.

Though IS helped a lot to the organization, it did not mean to change the way people made the organization operate, it was about how people handle the Information System and the way people made decisions when they had got the better information that was going to be available from the system.  Even if the people of the company found it hard to deal with the IS at first and were considered as forced to use the system,  still they were able to deal with it through teachings of proper usage of the system and the right dealing of it. There should be a good relationship between the system and the users to work effectively and accurately and also to avoid the unnecessary errors that may occur. The IS was really a great help to the organization for it was able to solve problems that they had been encountering since before the time the IS  came out—like reducing the workload of their people and providing one common database to have the same data. So obviously, the impact of IS was good and beneficial to the organization because it made them more productive and effective.

4. The Negative impact of Information System:

Businesses or any certain organization need information that's timely, useful, cost-effective, accessible, organized and accurate. Therefore, information systems must be constantly maintained and upgraded to meet the company's expectations and customers' needs. To do this, managers must not be only be aware of the advantages but with its disadvantages of the system as well.

•        When the company don’t have the iliterate person who can handle the Information Sytem. And in this manner this might cause losing data and information. Certain company must trained their employees about the proper use of their IS, employee must be also knowledgable in operating the system in order them to render proper services to the costumers, In operating IS not only literate in computer can do handle the work. It can also be used by others by just training them or orienting them all about IS and ilustrating the prosseses involved in it. for all data must be entered accurately into the computer.

•        Like what I have said Information must not be looked upon its pros but also with its cons. Information systems may not always function properly. This happens for a number of reasons. Systems break down, interrupting smooth operations and causing customer dissatisfaction. One example of this is, customers may be charged for the wrong services or for merchandise that they did not order. Also, defective information systems can deliver the wrong information to other systems, which could create further problems for the company and its customers. The operator of the system must keep on checking the IS, maintenance in the system is very necessary to avoid problems mentioned above. The company also must double check the services a costumers asked for..

•        Systems are vulnerable to hackers and fraud. The company should put security on the system. If the system manipulated by a hacker and change all the data in it, it might be the  cause of a big lost to the company.

•        As the company grows, the information system usually grows with it. And sometimes causes the information systems break down. In this case customers should be notified immediately, informed of the problem and the time it will take to fix it. Immediately informing customers of what's going on goes a long way in proving the company's reliability.

5. Give your reflection on the ethical issues relating to the given IS planning and implementation.

                Information helped certain company provide services to their costumers. Information arose because of one goal that is to implement the company wide. It causes great impact to the company as well as It has going to have an effect on the employee within the company and it is going to have any opportunity to do a lot of work. IS believed that they can supply the needs of the company, and think to swallow the number of problems that the company was screaming with. By providing common database they can able to pull information out of the computer a lot easier then get hold of the information at a moment.

                The information systems plan runs fluently, it is where the BPCS was chosen by the Y company as a software for SAPI system but for some other reason, the mother company refused to go with the Y company. They reprimand that the MAPICS II should be use, because in business transaction it is more accurate in the parent company. Argumentations, complains and issues followed the proposal/suggestion and as a solution the company conducted a survey and interview.

                I liked their way of getting and hearing the diffrent opinion from the members for they did it fairly. By doing it so, causes an easy way in finding solutions to a problem. Every time there’s an argument we really not need to leave it unsettle but rather try to think of a better solution and that would lead you in goodness. Discussing problem with the gpoup will lead to clarity rather than by just thinkin' it all alone. Just like in IS they we’re able to produce a good application for they never leave their arguments hanging.

Mr. Trainer – purchasing director

The implementation of the new system makes the purchasing process less efficient.  It gives a lot of difficulties to us folks of the purchasing department.

One of it was the machine’s very slow response time; it gives major stumbling block that leads to the difficulties in allocating material. There is also a problem with stock accuracy, the stock and the inventory balances weren’t accurate.  In purchasing the importance of transaction accuracy and timely transactions are highly appreciated. Purchasing was totally dependent on the accuracy of the electronics stocks entered by the other departments. This leads into the major problem wherein electronically we had stocks of things but actually they don’t exist. It makes the information getting out as a crap, does make us to guess it all again.

Even with those difficulties that was experience with the implemented system, it still doesn’t lead into displacement of the people in this department. The system was actually designed to make the purchasing department more efficient, which I think will happen in the long run.

The teamwork would be a great impact to the success of the implemented system. There were lot of anticipation and we are trying to tolerate it. It makes us have difficulty in forming teams. But the other department’s patience is running out, so they’ve started on pointing fingers.

The guys training, discipline and appreciation is also a problem. They’re thinking in the old way which causes the problems. It takes a lot of time to change people and since this is not their number 1 priority, it would really be hard for them to adjust with this system. Their number 1 priority is the production, but they weren’t thinking that without any raw materials there would be no production.

We in the purchasing thinks forward all the time, if something goes wrong down the line we need to know about it.

Sample masterpiece: A script

     As a minor web programmer, i enjoy developing websites. It always amaze me to see the output of the scripts i try to run ..
    
  Here's a simple php script and its corresponding output.

  <html>
 <?php
    echo"<table border=1>";
    echo"<th>Number</th><th>Column1</th><th>Column2</th>";
    for($i=1;$i<=10;$i++){
     echo"<tr><td>$i</td><td>data$i</td><td>data$i</td></tr>";
                                                           }echo"</table>";
                                                           ?> </html>
  the output of this one would be:

Number	Column1	Column2
1	data1	data1
2	data2	data2
3	data3	data3
4	data4	data4
5	data5	data5
6	data6	data6
7	data7	data7
8	data8	data8
9	data9	data9
10	data10	data10

     In this program i use a for loop to minimize my codes. if you want make the output more presentable then you could put some attribute to it, like a color, alignment, and also border ..

*Tiniest Particle*

          The Nanotechnology that is sometimes shortened to "nanotech" is the study of manipulating matter on an atomic and molecular scale. Nanotechnology deals with structures sized between 1 to 100 nanometre in at least one dimension, and involves developing materials or devices possessing at least one dimension within that size. 

In a most basic easy to understand definition, it is the ability that we now have to take materials down to, and build them up from their atomic form.  This means that we are working with the tiniest of particles and have the ability to really create new substances with them.  These particles are measured in nanometers, hence the term, nanotechnology.
        Nanotechnology i­s so new, no one is really sure what will come of it. Even so, predictions range from the ability to reproduce things like diamonds and food to the world being devoured by self-replicating nanorobots.
In order to understand the unusual world of nanotechnology, we need to get an idea of the units of measure involved. A centimeter is one-hundredth of a meter, a millimeter is one-thousandth of a meter, and a micrometer is one-millionth of a meter, but all of these are still huge compared to the nanoscale. A nanometer (nm) is one-billionth of a meter, smaller than the wavelength of visible light and a hundred-thousandth the width of a human hair.

Myself: A living Code

         Most people would say that im a mysterious person, that im a quite type, and that im a looner. They said that they are having difficult time in trying to decode my attitude.Well, maybe they're right, because im always trying to give white spaces for me to have time to think or to ponder. 
           Privacy is a need for me, i distance myself to things or people who were not contributory to my growing and learning process (in all aspect). but its not for always, sometimes i voluntarily make link to get closer to somebody, especially to my family. And the emphasized comments from those people whom i care and trust are valuable for me.I actually find myself as a strong woman(not physically). But like everybody else, there's also time when i got weak,tired, stressed and all i want to do is to shutdown so that i could take a rest.The different problems i encountered are like viruses that makes my control unit to carry out in improper order the steps requirred to solve the certain problem.
      Im a person that is full of imagination and with so many dreams. I could also observe that its like a built-in function in me that when i don't want to do a thing, i really wont do it no matter how you convince me to. however it always makes me glad to see the output of my simple good deeds.
          

My Identity

         Each one of us has his/her own identity. An identity which makes is different from the rest.

        May i gave you mine, i am "Marycris Angas Benitez". for now i am a 3rd year student of Central Mindanao University which is taking up Bachelor Of science in Information Technology.

        A close friend of mine would use to add the post fix "mas" to my name, making it "MarycrisMAS", sounds like "Merry Christmas" .. right? (hehe) well it really do. I just smile whenever he called me in that way!

        My mother told me that she has given me this name in honor of a certain character from her most favorite novel.I used to joke her that this was an effortless thinking name; then she would just laugh. Symbolizes her agreement to what i said. maybe i could have a better name if she just give more time in thinking a nice one ... do i sound bitter? (hehe) .. im not, This one still sounds good!